CV/Resume

The goal of a CV is to show what your career has been. Therefore, your CV must always be individual and unique. Keep in mind that recruiters take between 30 seconds and a maximum of three minutes to review your CV. This means that the recruiter should see very quickly whether your experience and qualifications are relevant to the position and company you are applying for. In the following, we will show you how to build your CV and what is essential in this context; we will also give you examples of phrases to use. At the bottom of the page, you will find CV examples. Ideally, you should choose your own formatting to give your CV a personal appearance. If you still have questions, sign up for one of our services. We offer personal CV checks and CV workshops.

SML Career Services – CV Check


IN GENERAL

Your CV must be convincing if you want the other documents (letter of motivation, training references, job references, etc.) to be read. Therefore, we recommend the following for your CV:

  • Clear, transparent structure
  • No longer than two pages (use the two pages to clearly present your development)
  • The footer should contain the following information: CV [first name] [last name] and page number (e.g., 1/2 or page 2/2)
  • A font of no less than 10 points
  • Brief, concise wording, use of active verbs (see links below)
  • Individual headings always with the latest information at the top (chronologically reversed)
  • No spelling or grammatical errors

Examples of CVs

Here you will find examples of CVs. We recommend choosing your own formatting to give your CV an individual look.

CV one column English

CV two columns English

Example for use in Switzerland, Germany, and Austria.


STRUCTURE AND SECTIONS OF A CV

  • Personal details (including a professional photo)
  • Short profile (optional)
  • Education
  • Practical experience / work experience
  • (Extracurricular activities / other activities / social engagement)
  • Military service (if applicable)
  • Language skills
  • IT skills
  • Interests / Hobbies
  • References

PERSONAL INFORMATION

  • First and last name
    (for international students whose first name is not identifiable: First name: ... Last name: ...)
  • Complete address in Switzerland
  • Phone number (one number only)
  • A professional-looking, private email address (e.g., Firstname.lastname@.... .com – do not use your ZHAW email address)
  • Date of birth
  • Nationality
  • Civil status (optional)

PHOTO

A photo on a CV is not mandatory in Switzerland, however it is commonly used. We recommend adding a photo to your CV.

  • Use a professional photo, making sure the resolution is good (no cell phone pictures)
  • Neutral background
  • Good lighting
  • Formal clothing (in line with the industry you are applying to)
  • Current photo
  • Headshot (head and shoulders)
  • Eye contact (i.e., look into the camera)

good examples


bad examples


SHORT PROFILE

A short profile is optional. If you decide to add one, make sure it is a summary about you concerning the job and the company. Write a maximum of three to four sentences. A short profile should also…

  • be clear and specific, and
  • present your relevant skills, interests, and values.
  • It should not contain any generalizations and adjectives such as “performance-oriented” without providing an explanation.
  • It should be customized to each new application and be adapted to the job profile/company

EDUCATIONAL BACKGROUND

List the schools and programs you have attended.

  • List them in order with the latest course of study first.
  • Consistently use the dates as xx.xxxx - xx.xxxx (month.year - month.year).
  • If relevant for your application, include information on courses completed, titles of Bachelor’s and/or Master’s theses, and practical projects.
  • You can state your grades (optional), but we recommend this only for grades higher than 5 (Swiss grading system).
  • List any exchange semesters separately.

PRACTICAL EXPERIENCE / WORK EXPERIENCE

Here you can list your previous practical experience from your jobs, internships, part-time jobs, student jobs, volunteer work, etc.

  • List them in order with the latest experience first.
  • Consistently use the dates as xx.xxxx - xx.xxxx (month.year - month.year).
  • Be consistent in listing the employer and position (job role).
  • Add three to five bullets about your primary responsibilities, projects, and activities.
  • In this section, you can also list unpaid work (student association, volunteering) that may be relevant to the position you are applying for. If an activity or project is not directly relevant but still valuable, list it under “Extracurricular Activities / Other Activities / Social Engagement”.

EXTRACURRICULAR ACTIVITIES / OTHER ACTIVITIES / SOCIAL ENGAGEMENT

  • List them in order with the latest experience first.
  • Consistently use the dates as xx.xxxx - xx.xxxx (month.year - month.year).
  • Be consistent in how you list the employer and position (job role)
  • Add between three and five bullets about your primary responsibilities, projects, and activities
  • Do not list any hobbies. You can add these separately.

CONTINUING EDUCATION (optional)

  • This section can list continuing education programs and seminars you completed for your personal development. Subjects may include rhetoric, presentation skills, etc.
  • If possible, write the dates as xx.xxxx - xx.xxxx (month.year - month.year) or xx.xxxx (month.year).

MILITARY SERVICE / CIVILIAN SERVICE (if applicable)

In keeping with the chronology of your CV, military service can be listed in a separate section.


LANGUAGE SKILLS

  • List your native language first.
  • List the languages you speak according to their relevance to the job.
  • Assess your current level of knowledge honestly and realistically (your language skills may be tested during the application process).
  • List the level of your language certificates or your self-assessment according to the Common European Framework of Reference for Languages (CEFR) or in terms such as “fluent business English,” “basic knowledge,” or similar).
  • List each language certificate beneath the respective language.
  • List stays abroad or language stays beneath the respective language with month and year.

IT SKILLS

IT skills are simply listed or grouped by topic (e.g., operating systems, graphics programs, application software, etc.). As with your language skills, you can self-assess your user level.


INTERESTS / HOBBIES

  • In this section, list your interests and hobbies to create a personal, well-rounded image of yourself.
  • We recommend a maximum of three hobbies.
  • Only list pastimes that interest you and that you find appealing.
  • Leave out “strategic” hobbies you think will make your CV more interesting.
  • Briefly specify generic terms: e.g., “Music (piano).”

REFERENCES

Unless expressly requested, the people providing references are not mentioned by name in a CV. Bring references along to job interviews or submit them later upon request. We recommend writing: “Available on request.”


Active Verbs, Action Verbs

Action verbs are expressive, active verbs that are the icing on the cake of your CV and cover letter. They describe your experience and activities more specifically and create a dynamic, committed, and lively impression.

Powerful action verbs


Gaps in Your CV

Whether you have taken time off voluntarily, taken a break from your studies to travel, lost a job, or suffered from a prolonged illness – gaps in a CV are not unusual. Job seekers without a straightforward CV often fear that they will be rejected, if not based on their CV, then at least during the job interview. It is crucial to present yourself in the best possible light when applying for a job. Generally, gaps in a CV are nothing to worry about. After all, there may have been positive experiences gained or valuable lessons learned during the gap period that may prove helpful professionally.

Some application processes can take up to six months, so anything between one and three months is not a real gap. For example, if the job search lasts longer than six months, you can write “looking for work” to explain the gap in your CV. The important thing is not to hide anything or even lie but to state with confidence what happened.